Government Directive – Managing Electronic Mail Records (Email)

New federal regulations guide how all federal employees (including Exchange associates) retain their email.   Exchange senior executives and/or policymakers’ emails will be retained indefinitely.  The majority of Exchange associates will fall under a seven-year retention policy. Emails will be automatically deleted seven years after the emails have been sent.

If business-related emails are required to be retained greater than seven years for future business reference, they should be filed in an electronic folder other than Outlook.

The new policy will be implemented 31 March 2017.  Mandatory training will be available to ensure Exchange associates are aware of the new policy.